Data Protection Declaration

Respon­sible body within the meaning of data protec­tion laws, in partic­ular the EU Data Protec­tion Ordi­nance (DSGVO):

Columbia Labora­to­ries
12423 NE Whitaker Way
Port­land, OR 97230, USA

Phone: +49 30 206 038 230

Contact person: Mrs. Heidorn-Thoß
Email: dataprivacy@​tentamus.​com

The respon­sible body is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, e‑mail addresses, etc.).

Which rights are affected?

You can exer­cise the following rights at any time using the contact details provided by our data protec­tion officer:

• Infor­ma­tion about your data stored with us and their processing,
• Correc­tion of incor­rect personal data,
• Dele­tion of your data stored with us,
• Restric­tion of data processing if we are not yet allowed to delete your data due to legal obligations,
• objec­tion to the processing of your data with us and
• Data trans­fer­ability, provided that you have consented to the data processing or have concluded a contract with us.
• If you have given us your consent, you can revoke it at any time with effect for the future.

You can contact your local super­vi­sory authority at any time with a complaint. Your compe­tent super­vi­sory authority depends on your state of resi­dence, your work or the alleged infringe­ment. A list of super­vi­sory author­i­ties in Germany (for the non-public sector) with addresses can be found at: https://​www​.bfdi​.bund​.de/​D​E​/​S​e​r​v​i​c​e​/​A​n​s​c​h​r​i​f​t​e​n​/​a​n​s​c​h​r​i​f​t​e​n​_​n​o​d​e​.html.

Purposes of data processing by the respon­sible body and third parties

We process your personal data only for the purposes stated in this data protec­tion decla­ra­tion. Your personal data will not be passed on to third parties for purposes other than those mentioned. We will only pass on your personal data to third parties if:

• you have given your express consent,
• processing is required to process a contract with you,
• the processing is neces­sary to fulfil a legal obligation,
• the processing is neces­sary to protect legit­i­mate inter­ests and there is no reason to believe that you have an over­riding interest worthy of protec­tion in not disclosing your data.

Collec­tion of general infor­ma­tion when you visit our website

When you access our website, infor­ma­tion of a general nature is auto­mat­i­cally collected by means of a cookie. This infor­ma­tion (server log files) includes the type of web browser, the oper­ating system used, the domain name of your Internet service provider and similar infor­ma­tion. This is exclu­sively infor­ma­tion which does not allow any conclu­sions to be drawn about your person.

This infor­ma­tion is tech­ni­cally neces­sary in order to correctly deliver the content you have requested from websites and is manda­tory when using the Internet. They are processed in partic­ular for the following purposes:

• Ensuring a trouble-free connec­tion of the website,
• Ensuring a smooth use of our website,
• eval­u­a­tion of system secu­rity and stability as well as
• for other admin­is­tra­tive purposes.

The processing of your personal data is based on our legit­i­mate interest from the afore­men­tioned purposes for data collec­tion. We do not use your data to draw conclu­sions about you person­ally. The recip­i­ents of the data are only the respon­sible body and, if applic­able, the contract processor.

Anony­mous infor­ma­tion of this kind may be statis­ti­cally eval­u­ated by us in order to opti­mize our Internet pres­ence and the tech­nology behind it.

Legal basis for processing personal data?

In order to process your data through the use of cookies, we need your consent. You may revoke your consent in whole or in part at any time by changing your pref­er­ences via the appro­priate link enti­tled ​“Cookies Settings” on any Tentamus website.

Data Storage

Your personal data is stored for the period neces­sary to fulfil the orig­inal purposes for which it was collected. Please note that in certain cases a longer storage period may be required or legally permis­sible, or to enable us to pursue its busi­ness inter­ests, conduct audits, comply with legal oblig­a­tions, enforce our agree­ments or settle disputes.

The criteria by which we deter­mine our reten­tion periods include the following:

• How long will the data be needed to provide you with our prod­ucts or services or to conduct our business?
• Are we subject to a legal, contrac­tual or similar oblig­a­tion to store your data? Exam­ples include manda­tory laws to retain data in accor­dance with local laws, govern­mental orders to store data rele­vant to an inves­ti­ga­tion, or data that must be retained for contrac­tual purposes or possible litigation.

Cookies

On some of our pages we use so-called ​“session cookies” to make it easier for you to use our websites. These are small text files which are only stored on your hard disk for the dura­tion of your visit to our website and are deleted when you close your browser, depending on the settings of your browser program. These cookies do not retrieve any infor­ma­tion about you stored on your hard disk and do not affect your PC or its files. Of course, you can also view our website without cookies. Most browsers are set to auto­mat­i­cally accept cookies. However, you can deac­ti­vate the storage of cookies or set your browser so that it noti­fies you when cookies are sent. Please use the help func­tions of your Internet browser to find out how you can change these settings. Please note that some features of our website may not work if you have disabled the use of cookies.

Cookies cannot be used to start programs or to transmit viruses to a computer. Based on the infor­ma­tion contained in cookies, we can make navi­ga­tion easier for you and enable the correct display of our web pages.

Under no circum­stances will the data we collect be passed on to third parties or linked to personal data without your consent.

SSL encoding

To protect the secu­rity of your data during trans­mis­sion, we use state-of-the-art encryp­tion methods (e.g. SSL) via HTTPS.

Newsletter

If you would like to receive our newsletter, we require a valid email address as well as infor­ma­tion that allows us to verify that you are the owner of the spec­i­fied email address and that you agree to receive this newsletter. No addi­tional data is collected or is only collected on a volun­tary basis. We only use this data to send the requested infor­ma­tion and do not pass it on to third parties.

We will, there­fore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the ​“unsub­scribe” link in the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when regis­tering for the newsletter will be used to distribute the newsletter until you cancel your subscrip­tion when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.

MailChimp

This website uses the services of MailChimp to send newslet­ters. As far as data is processed outside the EU/EEA and there is no level of data protec­tion corre­sponding to the Euro­pean stan­dard, we have concluded EU stan­dard contrac­tual clauses with the service provider to estab­lish an adequate level of data protec­tion. The Rocket Science Group LLC d/​b/​a Mailchimp has its head­quar­ters at 675 Ponce De Leon Avenue, North­east Suite 5000 Atlanta, GA 30308, USA. A transfer of data to the USA and access by US author­i­ties to the data stored by MailChimp cannot be ruled out. The USA is currently consid­ered a third country from a data protec­tion perspec­tive. You do not have the same rights there as within the EU/EEA. You may not be enti­tled to any legal reme­dies against access by authorities.

We use MailChimp to analyze our newsletter campaigns. When you open an email sent by MailChimp, a file included in the email (called a web beacon) connects to MailChimp’s servers in the United States. This allows us to deter­mine if a newsletter message has been opened and which links you click on. In addi­tion, tech­nical infor­ma­tion is collected (e.g. time of retrieval, IP address, browser type, and oper­ating system). This infor­ma­tion cannot be assigned to a specific recip­ient. It is used exclu­sively for the statis­tical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newslet­ters to your interests.

If you do not want your usage of the newsletter to be analyzed by MailChimp, you will have to unsub­scribe from the newsletter. For this purpose, we provide a link in every newsletter we send. You can also unsub­scribe from the newsletter by contacting us through the web-formula or by contacting our desig­nated Data Privacy respon­sible listed at the start of the data privacy statement.

Data processing is based on Art. 6 (1) (a) DSGVO. You may revoke your consent at any time by unsub­scribing to the newsletter. The data processed before we receive your request may still be legally processed.

The data provided when regis­tering for the newsletter will be used to distribute the newsletter until you cancel your subscrip­tion when said data will be deleted from our servers and those of MailChimp. Data we have stored for other purposes (e.g. email addresses for the members area) remains unaffected.

For details, see the MailChimp privacy policy at https://​mailchimp​.com/​l​e​g​a​l​/​t​erms/.

Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (following: Google). Google Analytics uses ​“cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The infor­ma­tion gener­ated by the cookie about your use of this website is usually trans­ferred to a Google server in the USA and stored there. However, due to the acti­va­tion of IP anonymi­sa­tion on these websites, your IP address will previ­ously be reduced by Google within member states of the Euro­pean Union or in other signa­tory states to the Agree­ment on the Euro­pean Economic Area. Only in excep­tional cases will the full IP address be trans­mitted to a Google server in the USA and short­ened there. On behalf of the oper­ator of this website, Google will use this infor­ma­tion to eval­uate your use of the website, to compile reports on website activ­i­ties and to provide the website oper­ator with further services asso­ci­ated with website and Internet use. The IP address trans­mitted by your browser in the context of Google Analytics is not merged with other Google data.

As far as data is processed outside the EU/EEA and there is no level of data protec­tion corre­sponding to the Euro­pean stan­dard, we have concluded EU stan­dard contrac­tual clauses with the service provider to estab­lish an appro­priate level of data protec­tion. The parent company of Google Ireland, Google LLC, is based in Cali­fornia, USA. A transfer of data to the USA and access by US author­i­ties to the data stored by Google cannot be ruled out. The USA is currently consid­ered a third country from a data protec­tion perspec­tive. You do not have the same rights there as within the EU/EEA. You may not be enti­tled to any legal reme­dies against access by authorities.

The data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time here. The legality of the data processing oper­a­tions already carried out remains unaf­fected by the revocation.

Further infor­ma­tion on data protec­tion at Google is to be found here: https://​poli​cies​.google​.com/​p​r​ivacy

Use of Google Tag Manager

For trans­parency reasons, we would like to point out that we use the Google Tag Manager of the provider Google LLC, 1600 Amphithe­atre Parkway Moun­tain View, CA 94043, USA. The respon­sible entity for users in the EU/EEA and Switzer­land is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.

The Google Tag Manager itself does not collect any personal data. The Google Tag Manager makes it easier for us to inte­grate and manage our tags. Tags are small code elements that are used, among other things, to measure traffic and visitor behavior, track the impact of online adver­tising and social chan­nels, set up remar­keting and targeting, and test and opti­mize websites. We use the Tag Manager for the Google Analytics service. If you have made a deac­ti­va­tion, this deac­ti­va­tion will be taken into account by Google Tag Manager. For more infor­ma­tion on the Google Tag Manager, see: https://​www​.google​.com/​i​n​t​l​/​d​e​/​t​a​g​m​a​n​a​g​e​r​/​u​s​e​-​p​o​l​i​c​y​.html.

Use of Google Maps

This website uses Google Maps API to display geograph­ical infor­ma­tion visu­ally. When using Google Maps, Google also collects, processes and uses data about the use of map func­tions by visi­tors. You can find more infor­ma­tion about Google’s data processing in the Google Privacy Policy. There you can also change your personal data protec­tion settings in the Data Protec­tion Centre.

Detailed instruc­tions for managing your own data in connec­tion with Google prod­ucts can be found here.

Embedded YouTube videos

On some of our websites we embed YouTube videos. YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA is the oper­ator of the corre­sponding plug-ins. When you visit a page with the YouTube plugin, a connec­tion to Youtube servers is estab­lished. Youtube will be informed which pages you visit. If you are logged into your Youtube account, Youtube can assign your surfing behavior to you person­ally. You can prevent this by logging out of your YouTube account beforehand.

If a YouTube video is started, the provider uses cookies that collect infor­ma­tion about user behavior.

If you have deac­ti­vated the storage of cookies for the Google Ad program, you will not have to reckon with such cookies when viewing YouTube videos. Youtube also stores non-personal usage infor­ma­tion in other cookies. If you want to prevent this, you must block the saving of cookies in your browser.

Further infor­ma­tion on data protec­tion at ​“Youtube” can be found in the provider’s data protec­tion decla­ra­tion at: https://​www​.google​.de/​i​n​t​l​/​d​e​/​p​o​l​i​c​i​e​s​/​p​r​i​vacy/

LiveChat

In our live chat you have the oppor­tu­nity to contact Tentamus employees directly and to clarify your ques­tions in a conver­sa­tion in the form of a real-time chat.

For our live chat, we use LiveChat Inc. As far as data is processed outside the EU/ EEA and there is no level of data protec­tion corre­sponding to the Euro­pean stan­dard, we have concluded EU stan­dard contrac­tual clauses with the service provider to estab­lish an appro­priate level of data protec­tion. LiveChat is head­quar­tered at 101 Arch Street, 8^th Floor Boston, MA 02110, USA. A transfer of data to the USA and access by US author­i­ties to the data stored by LiveChat cannot be ruled out. The USA is currently consid­ered a third country from a data protec­tion perspec­tive. You do not have the same rights there as within the EU/EEA. You may not be enti­tled to any legal reme­dies against access by authorities.

LiveChat Inc. uses ​“cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The infor­ma­tion gener­ated by the cookie about your use of this website is usually trans­mitted to and stored by LiveChat on servers in the United States.

You may refuse the use of cookies by selecting the appro­priate settings on your browser, however please note that if you do this you may not be able to use the full func­tion­ality of this website.

Further infor­ma­tion on data protec­tion at ​“LiveChat” can be found in the provider’s data protec­tion decla­ra­tion at: https://​www​.livechatinc​.com/​p​r​i​v​a​c​y​-​p​o​licy/

Forwarding of your personal information

Your personal data will be passed on to Tentamus based in Berlin, Germany. We do not sell or disclose any personal data of our website visi­tors to third parties, except in the following cases:

• Sharing within Tentamus, in accor­dance with our web privacy policy and taking into account all applic­able confi­den­tiality and secu­rity measures.
• Passing on to third parties that we have commis­sioned to provide services for us. These service providers are contrac­tu­ally oblig­ated to use or disclose the infor­ma­tion exclu­sively for the provi­sion of services on our behalf or for the fulfil­ment of legal obligations.
• Disclo­sure to compa­nies, organ­i­sa­tions or indi­vid­uals outside Tentamus if we have good reason to believe that access, use, storage or disclo­sure of the infor­ma­tion is neces­sary for any of the following reasons: 
  • Enforce­ment of applic­able terms of use, including inves­ti­ga­tion of possible violations
  • Compli­ance with all applic­able laws, regu­la­tions, court deci­sions or offi­cial orders to be enforced
  • Iden­ti­fi­ca­tion, preven­tion or other measures in the area of fraud, secu­rity prob­lems or tech­nical challenges
  • Protec­tion against inter­fer­ence with the rights, prop­erty or safety of Tentamus, our users or the public, in accor­dance with legal requirements.
  • Disclo­sure to regu­la­tory or law enforce­ment author­i­ties when we believe in good faith that we are required by law to disclose infor­ma­tion in connec­tion with the discovery of crim­inal offences, the collec­tion of taxes or duties, compli­ance with applic­able laws or court orders, or in connec­tion with legal proceedings.

Appli­ca­tions

You can apply to our company elec­tron­i­cally, espe­cially by e‑mail. We will of course use your details exclu­sively for processing your appli­ca­tion and will not pass them on to third parties. Please note that unen­crypted e‑mails are not trans­mitted with access protection.

If you have applied for a specific posi­tion and it has already been filled or if we consider you suit­able for another posi­tion, we would be happy to forward your appli­ca­tion within the company. Please let us know if you do not agree to a forwarding.

Your personal data will be deleted imme­di­ately after comple­tion of the appli­ca­tion process or after a maximum of 6 months, unless you have expressly given us your consent for a longer storage of your data or a contract has been concluded. The legal basis is Art. 6 Para. 1 a, b and f DSGVO and § 26 BDSG.

Links to other websites

We provide links to other websites for your orien­ta­tion and infor­ma­tion. These linked websites may have their own privacy state­ments or poli­cies, and we encourage you to read them. We are not respon­sible for the content of linked websites or for ques­tions arising from their use.

Changes to our data protec­tion regulations

We reserve the right to adapt this data protec­tion decla­ra­tion so that it always complies with current legal require­ments or to imple­ment changes to our services in the data protec­tion decla­ra­tion, e.g. when intro­ducing new services. The new data protec­tion decla­ra­tion will then apply for your next visit.